We are hiring a
Administrative Assistant
Working out of our Strathroy, Ontario office
Melo LLP is searching for an experienced Administrative Assistant to fill a permanent role within our Strathroy, Ontario. If you possess three or more years of current experience working in a busy professional setting, and are looking to build your career, this could be the role for you.
Serving as the Administrative Assistant, you will have a hand in managing administrative and office support duties. You will report to two Partners and have daily dealings with accountants and other support staff.
- Daily administrative and scheduling support to management
- Formatting and assembling electronic or paper financial statements according to the firms’ standards- ensuring a high level of accuracy and attention to detail
- Collating corporate and personal tax packages
- Managing client files, both paper and electronic
- Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
- Providing billing support using internal systems including preparing of client invoices, as well as following up with A/R’s in a timely manner
- Maintaining and updating clientele information
- Processing of payments- credit card, debit, and e-transfers
- Organizing and maintaining office and lunchroom
- Staying up to date on the ordering of office supplies and maintaining office equipment as needed
- Undertake special projects and activities as required
- Other duties assigned as necessary
- Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
- Experience working within a busy professional setting is an asset
- Able to work in a fast-paced environment multitasking
- Professional presence, with high level of tact and diplomacy skills
- Superior organizational and time-management skills
- Excellent customer service and inter-personal skills
- Excellent ability to work independently or within a dynamic team setting
- Highly attentive to detail and quality
- Demonstrated knowledge of office procedures and manual/electronic filing systems
- Advanced skills in MS Office, specifically with Outlook, Word, and Excel
- Availability to work overtime as required
- Knowledge of accounting processes is an asset
- This role is a full-time in person role and hybrid is not available
- Salary negotiable based on experience, plus benefits, and RSP matching program