We are hiring a
Receptionist/Administrative Assistant
Working out of our Toronto, Ontario office
Melo LLP is searching for an experienced Administrative Assistant/Receptionist to fill a permanent role at our office located in North York, ON. If you possess three or more years of current experience working in a busy professional setting, this could be the role for you. Serving as the Administrative Assistant, you will have a hand in managing administrative and office support duties. You will have daily dealings with the Partners, accountants and other support staff. Please note: this is an in-person role only - remote or hybrid setting is not available.
- Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
- Staying up to date on the ordering of office supplies and maintaining office equipment as needed
- Daily administrative and scheduling support to management
- Formatting and assembling electronic or paper financial statements according to the firms’ standards- ensuring a high level of accuracy and attention to detail
- Collating corporate and personal tax packages
- Managing client files, both paper and electronic
- Maintaining and updating clientele information
- Undertake special projects and activities as required
- Other duties assigned as necessary
- Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
- Advanced skills in MS Office, specifically with Outlook, Word, and Excel
- Experience working within a busy professional setting is an asset
- Able to work in a fast-paced environment multitasking
- Professional presence, with high level of tact and diplomacy skills
- Superior organizational and time-management skills
- Excellent customer service and inter-personal skills
- Excellent ability to work independently or within a dynamic team setting
- Highly attentive to detail and quality
- Demonstrated knowledge of office procedures and manual/electronic filing systems
- Availability to work overtime as required
- Knowledge of accounting processes is an asset
- This role is a full-time in person role and hybrid is not available
- Salary negotiable based on experience, plus benefits, and RSP matching program