We are hiring an
Executive Assistant
Working for one of our clients in St. Jacobs
We are looking for an Executive Assistant with a focus on providing support for day-to-day business activities and making a real business impact, as right hand of main decision makes. Reporting to the CEO, and COO/CIO, you will oversee correspondence, manage projects and communicate findings related to corporate and client initiatives.
Ingenuity without boundaries is at the heart of every strategy we envision and execute. We craft people-oriented, brand-building campaigns and business transformations that are intentional and value-driven. Our creative and venture acceleration services lead to measurable return on investment for the firms and brands we work with, as they are informed by data-driven strategies, good business sense, and meaningful connections. Our portfolio of clients include professional and financial services, sports and entertainment, technology, automotive and other B2B brands. Our clients are growing and so are we!
- Communicate and collaborate: Act as the first point of contact between the clients, staff, clients/prospects and executive(s). Create, format, proofread and edit documents and correspondence and respond promptly and accurately to all client queries, ensuring a high level of customer service.
- Research and update: Conduct research for potential marketing/communications initiatives for CEO. Accurately update databases including CRM, project and document management systems and update intranet using SharePoint or other data management systems.
- Administration: Provide day-to-day administrative support to the CEO, to optimize the CEO’s priorities and deadlines. Manage meeting details and logistics such as scheduling meetings, preparing agendas, taking minutes and securing location. Organize and maintain filing systems, archives, and electronic files. Book and manage travel arrangements. Plan and organize events and meetings including seating plans, room layouts, menus, invitations, etc. Scheduling all requested meetings and calendar management – personal and business and running errands outside of the office as required.
- Bachelor’s degree in any business-related stream or equivalent combination of education and related experience.
- 5+ years of work experience as an Executive Assistant working with senior management, preferably in professional services or marketing agency.
- Microsoft Office Specialist: Expert certification or in process of completion is a must
- Advanced proficiency in MS Office suite and proven skills using SharePoint and a CRM.
- Demonstrated ability to conduct research and prepare reports and presentations.
- Excellent oral and written communication skills, with strong interpersonal skills.
- Confident, engaged and friendly; with an ability to coach even executives when needed
- Empathetic and can handle difficult conversations when expectations and deadlines are not met
- You have valid Driver’s License
- We are engaged, resourceful and we always find a way to support growth initiatives of companies through important milestones. Every member of the team has mental agility with the ability to juggle multiple projects/initiatives simultaneously.
- We use communication and tech to level the playing field. Technology and data connect people and brands from all over, building thriving businesses with entrepreneurial partners.
- We build campaigns and connections our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to help them not only grow their pieces of the pie – but enlarge the pie. And to do that these businesses need ideas, talent, brand and infrastructure.
- We are curious and creative: We always find a way to get things done and come up with creative solutions to whatever problems are standing in our way. We lead with creativity in our decision making and reason.